Updating your CAGE Code in SAM.gov is essential for maintaining federal contracting eligibility and avoiding payment delays. The process involves logging into your SAM.gov account, selecting “Update Entity,” correcting your business information, and submitting for Defense Logistics Agency (DLA) revalidation. Updates typically take 3-7 business days to process. Common triggers include address changes, business name modifications, or ownership structure updates. Failure to maintain accurate CAGE information can result in contract delays, payment holds, or loss of federal contracting opportunities.

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What Is a CAGE Code and Why Does It Matter in 2025

The Role of Your CAGE Code in Federal Contracting and SAM Compliance

Your Commercial and Government Entity (CAGE) Code serves as a unique identifier that connects your business to the federal procurement system. This five-character alphanumeric code is assigned by the Defense Logistics Agency (DLA) and is essential for participating in government contracts, receiving payments, and maintaining compliance with federal regulations.

In 2025, CAGE Codes will have become even more critical as the government continues to strengthen supply chain security and vendor verification processes. Your CAGE Code links directly to your SAM.gov registration and Unique Entity Identifier (UEI), creating a comprehensive profile that federal agencies use to evaluate and select contractors.

When Updates Are Required: Changes in Address, Ownership, or Business Structure

Several scenarios require immediate CAGE Code updates to maintain compliance and avoid disruptions to your federal contracting activities. Address changes, whether physical location or mailing address, must be reflected in your CAGE record within 30 days. Business name changes, ownership modifications exceeding 50%, or structural changes such as mergers and acquisitions also trigger mandatory updates.

Additionally, changes to your Employer Identification Number (EIN), banking information, or key personnel may require CAGE Code modifications to ensure consistency across all federal databases.

Why Outdated CAGE Info Can Delay Awards or Payments

Maintaining accurate CAGE information is not optional—it’s a compliance requirement that directly impacts your ability to receive contract awards and payments. Outdated or inconsistent CAGE data can trigger validation holds, causing delays in contract execution and payment processing that can last weeks or months.

Federal agencies increasingly rely on automated systems that cross-reference CAGE data with other databases. Mismatched information can flag your entity for additional review, potentially disqualifying you from time-sensitive opportunities or causing payment delays that impact cash flow.

How to Know If Your CAGE Code Needs an Update

Common Triggers for Required Updates

Several business changes automatically require CAGE Code updates in SAM.gov. Physical address changes, including office relocations or changes to your principal place of business, must be updated immediately. Legal entity name changes, whether due to rebranding, mergers, or corporate restructuring, also require prompt CAGE updates.

Ownership changes exceeding 50% of the business, changes to your business structure (such as converting from LLC to Corporation), and modifications to your EIN all trigger mandatory CAGE updates. Additionally, changes to key personnel, banking information, or business operations may require updates depending on the scope and impact.

How to Check Your Current CAGE Record Through SAM.gov or DLA

Verifying your current CAGE information is straightforward using either SAM.gov or the DLA’s CAGE database. Log into SAM.gov using your Login.gov credentials and navigate to your entity record to review current CAGE data. Alternatively, access the DLA’s CAGE Code search tool to verify your record independently.

Pay special attention to your physical address, legal business name, and business structure information. Compare this data with your current business documentation to identify any discrepancies that require correction.

“Validation Pending” or “Mismatched Data” — What It Means and How to Fix It

If your SAM.gov profile shows “Validation Pending” or similar status messages, it indicates that your CAGE data is under review by the DLA. This typically occurs when updates have been submitted but not yet approved, or when automatic validation systems detect inconsistencies.

“Mismatched Data” errors usually result from inconsistencies between your CAGE record, IRS database, and SAM.gov profile. Common mismatches include address differences, name variations, or EIN discrepancies. These issues must be resolved before your entity can maintain an active status in SAM.gov.

Step-by-Step: How to Update Your CAGE Code in SAM.gov

Step 1 – Log Into Your Login.gov Account

Begin the CAGE Code update process by accessing SAM.gov through your Login.gov credentials. If you don’t have a Login.gov account, you’ll need to create one and link it to your existing SAM.gov entity registration. Ensure you have the appropriate user permissions to modify your entity record, as only authorized users can make changes.

Step 2 – Access Your Existing Entity in SAM.gov

Once logged in, navigate to your entity dashboard and locate your current registration. Click on “Manage Entity” or “View Entity” to access your complete profile. Review the current information displayed, paying particular attention to the CAGE Code section and associated business details.

Step 3 – Select “Update Entity” and Confirm Required Fields

Click the “Update Entity” button to begin the modification process. SAM.gov will prompt you to confirm which sections require updates. Select the appropriate categories, such as “Core Data” for basic business information or “General Information” for structural changes.

Step 4 – Correct or Update the Physical Address, Legal Entity Name, or Structure

Navigate to the relevant sections and make necessary corrections to your business information. Ensure all address fields are complete and accurate, including street address, city, state, and ZIP code. Verify that your legal entity name matches exactly with your official business documentation.

If updating business structure or ownership information, provide supporting documentation as required. This may include articles of incorporation, operating agreements, or other legal documents that substantiate the changes.

Step 5 – Submit for Revalidation With the Defense Logistics Agency (DLA)

After completing all necessary updates, submit your changes for DLA review and validation. The system will generate a confirmation message indicating that your updates have been received and are pending review. Save or print this confirmation for your records.

Step 6 – Monitor Your Entity Record for Approval or Rejection Feedback

Check your entity status regularly through SAM.gov to monitor the progress of your CAGE Code update. The DLA typically provides feedback within 3-7 business days, either approving the changes or requesting additional information. Respond promptly to any requests for clarification or additional documentation.

How Long Does It Take for CAGE Code Updates to Process?

Average Timeline: 3–7 Business Days for Most Updates

Standard CAGE Code updates typically process within 3-7 business days from submission. Simple changes such as address corrections or minor business information updates usually fall within this timeframe. However, more complex changes involving business structure, ownership, or name changes may require additional processing time.

What Delays the Update — DLA Review Issues, Name Mismatches, Documentation Holds

Several factors can extend the CAGE Code update timeline beyond the standard processing window. Name mismatches between your CAGE record and the IRS database often require manual review and verification. Incomplete or unclear documentation can place your update on hold pending additional information.

Complex business structure changes, ownership modifications, or updates requiring third-party verification may extend processing times to 2-3 weeks or longer. Additionally, high submission volumes during peak periods can impact overall processing times.

When to Contact DLA Customer Interaction Center (CIC) for Status

If your CAGE Code update remains pending beyond 10 business days without communication from the DLA, contact the Customer Interaction Center for status updates. The CIC can provide specific information about your submission status and identify any outstanding requirements or issues preventing approval.

Prepare your CAGE Code, UEI, and submission confirmation information before contacting the CIC to expedite the inquiry process.

What If Your CAGE Code Update Gets Rejected?

Common Rejection Reasons: EIN or Address Mismatch, Unsupported Documentation

CAGE Code update rejections typically stem from data inconsistencies or documentation issues. Address mismatches between your SAM.gov profile and IRS records are common rejection triggers. EIN discrepancies, where the IRS database doesn’t match your submitted information, also frequently cause rejections.

Insufficient or inappropriate supporting documentation can result in rejection, particularly for business structure changes or ownership modifications. The DLA requires specific document types to validate certain changes, and generic business documents may not meet their requirements.

How to Resolve “Entity Not Found” or “Unable to Validate” Errors

Entity Not Found” errors often indicate that your business information doesn’t match IRS database records. This typically requires updating your information with the IRS first, then resubmitting your CAGE Code update after the IRS processes your changes.

Unable to Validate” errors suggest that the DLA cannot confirm your business information through standard verification channels. This may require providing additional documentation or working with the DLA directly to resolve verification issues.

How to Re-submit Your CAGE Data for Reprocessing Through SAM.gov

After addressing rejection issues, log back into SAM.gov and access your entity record. Select “Update Entity” again and make the necessary corrections based on the rejection feedback. Ensure all information is accurate and consistent with your official business records before resubmitting.

Include any additional documentation requested by the DLA and provide clear explanations for any changes made since the initial submission. Monitor your resubmission closely and respond promptly to any additional requests for information.

CAGE Code vs UEI vs EIN: What’s the Difference When Updating?

What Changes in Each Identifier Mean for Your SAM Profile

Understanding the relationship between your CAGE Code, Unique Entity Identifier (UEI), and Employer Identification Number (EIN) is crucial for successful updates. Your EIN is assigned by the IRS and remains constant unless your business structure changes significantly. Your UEI replaced the DUNS number as the primary federal identifier and typically remains stable throughout your business lifecycle.

Your CAGE Code, however, may change when certain business modifications occur. Address changes, name changes, or structural modifications can result in CAGE Code updates while your UEI and EIN remain the same.

Which Updates Trigger DLA Revalidation vs IRS Matching

Different types of updates trigger different validation processes within the federal system. Address changes and business name modifications typically require DLA revalidation of your CAGE Code. Business structure changes may require both DLA review and IRS matching to ensure consistency across databases.

EIN changes automatically trigger IRS matching processes, while UEI modifications are less common and typically require SAM.gov administrator review. Understanding these distinctions helps predict processing times and potential complications.

How SAM.gov Links CAGE to Your UEI and Entity Information

SAM.gov serves as the central hub that connects your CAGE Code, UEI, and business information into a comprehensive federal contractor profile. The system automatically cross-references these identifiers with various federal databases to maintain data integrity and prevent fraud.

When updating any component of this information ecosystem, SAM.gov validates the changes against multiple data sources to ensure consistency and accuracy. This interconnected approach strengthens federal procurement security but requires careful attention to detail during updates.

Best Practices to Keep Your CAGE Info Accurate and Compliant

Set Calendar Reminders for Annual SAM Reviews and Renewals

Proactive maintenance of your CAGE Code and SAM.gov registration prevents compliance issues and last-minute scrambles to update information. Set annual calendar reminders to review your entire SAM.gov profile, including CAGE data, business information, and supporting documentation.

Schedule these reviews well in advance of your SAM.gov expiration date to allow time for any necessary updates or corrections. Consider quarterly reviews for businesses experiencing frequent changes or rapid growth.

Double-Check Address Consistency Across EIN, UEI, and DLA Records

Maintaining consistent address information across all federal databases is critical for smooth CAGE Code updates and ongoing compliance. Regularly verify that your address information matches exactly across your IRS records, SAM.gov profile, and DLA CAGE database.

Even minor discrepancies, such as suite number variations or ZIP+4 differences, can trigger validation issues. Document any legitimate address variations and maintain consistent formatting across all federal submissions.

Why Hiring a Registration Expert Prevents Rejections and Delays

Professional SAM.gov registration services can significantly reduce the risk of CAGE Code update rejections and processing delays. Experienced registration experts understand the nuances of federal databases and can identify potential issues before submission.

These professionals maintain current knowledge of changing requirements and can navigate complex situations such as business mergers, ownership changes, or multi-location operations that may complicate CAGE Code updates.

Need Help Updating Your CAGE Code or SAM Profile?

When to Use Third-Party Registration Experts

Consider professional assistance for CAGE Code updates when your business has undergone significant changes, when previous update attempts have been rejected, or when you need to maintain active status during time-sensitive procurement opportunities. Complex business structures, multiple locations, or ongoing ownership changes often benefit from expert guidance.

Third-party experts can also provide valuable assistance when your internal team lacks experience with federal registration processes or when you need to ensure compliance with the latest requirements and best practices.

How the Federal Processing Registry Helps Avoid Rejections and Delays

Professional SAM registration services like Federal Processing Registry offer comprehensive CAGE Code update support, including pre-submission review, documentation assistance, and ongoing monitoring throughout the approval process. These services can identify potential issues before submission and provide alternative approaches when standard updates face complications.

Expert assistance becomes particularly valuable when dealing with rejection appeals, complex business structure changes, or time-sensitive situations where delays could impact contract opportunities or payments.

Over 20,000 Successful SAM Registrations and 1,000+ 5-Star Reviews

Established registration services bring extensive experience and proven success rates to CAGE Code updates and SAM.gov management. Track records of successful registrations and positive client feedback indicate reliable service and expertise in navigating federal requirements.

Professional services often provide additional value through ongoing support, compliance monitoring, and proactive notifications about upcoming renewal requirements or regulatory changes that may impact your registration.

Final Thoughts: Keep Your CAGE Code Current to Avoid Costly Delays

Don’t Risk Lost Contracts or Late Payments

Maintaining accurate CAGE Code information is essential for preserving your federal contracting eligibility and avoiding disruptions to your business operations. Outdated or incorrect CAGE data can disqualify you from contract competitions, delay payment processing, and trigger compliance reviews that consume valuable time and resources.

The cost of maintaining accurate CAGE information is minimal compared to the potential financial impact of lost opportunities or delayed payments. Regular reviews and prompt updates protect your investment in federal market development and ensure continuous eligibility for government contracts.

A 10-Minute Update Can Protect Millions in Government Eligibility

The time investment required to update your CAGE Code is minimal compared to the value of maintaining federal contracting eligibility. Most updates can be completed in 10-15 minutes through SAM.gov, yet failure to maintain current information can jeopardize millions of dollars in potential contract opportunities.

Consider CAGE Code maintenance as an essential business process that protects your market position and ensures continuous access to federal procurement opportunities. The small effort required for updates provides significant protection for your federal contracting investments.

Take Action Now to Stay Compliant and Contract-Ready

Don’t wait for compliance issues or rejected submissions to address CAGE Code updates. Review your current information today and make any necessary corrections to ensure your federal registration remains active and accurate. Proactive maintenance prevents emergency situations and positions your business for success in federal markets.

If you identify any discrepancies or have questions about the update process, take action immediately to resolve these issues and maintain your competitive position in federal contracting opportunities.

Key Takeaways

• CAGE Code updates are mandatory when your business address, name, structure, or ownership changes significantly
• Processing typically takes 3-7 business days for standard updates, with complex changes requiring additional time
• Data consistency across federal databases (IRS, DLA, SAM.gov) is critical for successful updates
• Rejection prevention requires careful attention to address formatting, documentation requirements, and information matching
• Professional assistance can prevent costly delays and rejections, especially for complex business situations
• Regular maintenance through annual reviews and prompt updates protects your federal contracting eligibility
• The update process involves logging into SAM.gov, accessing your entity record, making corrections, and submitting for DLA validation
• Monitor your submissions actively and respond promptly to any requests for additional information or clarification

Frequently Asked Questions About Updating CAGE Codes

Is it free to update my CAGE Code in SAM.gov?

Yes, updating your CAGE Code through SAM.gov is completely free. The government does not charge fees for maintaining or updating your federal registration information. Be cautious of third-party services that claim government affiliation or charge excessive fees for basic updates you can complete yourself through the official SAM.gov website.

Does changing my business address require a CAGE update?

Yes, any change to your business’s physical address requires an immediate CAGE Code update in SAM.gov. This includes office relocations, changes to your principal place of business, or modifications to your mailing address. Address changes must be updated within 30 days to maintain compliance and avoid validation issues.

How can I check if my changes were accepted by the DLA?

Monitor your SAM.gov entity record regularly to check the status of your CAGE Code updates. The system will display the current validation status and any pending reviews. You can also contact the DLA Customer Interaction Center directly if your update remains pending beyond 10 business days or if you receive rejection notifications requiring clarification.

What happens if I don’t update my CAGE Code when required?

Failure to update your CAGE Code when changes occur can result in validation holds, payment delays, contract award suspensions, or complete loss of federal contracting eligibility. Outdated information can flag your entity for additional review and potentially disqualify you from procurement opportunities.

Can I update my CAGE Code if my SAM.gov registration has expired?

You must have an active SAM.gov registration to update your CAGE Code. If your registration has expired, you’ll need to renew your SAM.gov registration first, which will include the opportunity to update your CAGE information as part of the renewal process.

How do I know if my business changes require a CAGE Code update?

Major business changes typically require CAGE updates, including address changes, legal name modifications, ownership changes exceeding 50%, business structure changes, EIN modifications, or changes to key personnel. When in doubt, review your current CAGE record and consult with the DLA Customer Interaction Center or a registration expert.

What documentation do I need to support my CAGE Code update?

Required documentation varies based on the type of changes being made. Address changes may require utility bills or lease agreements. Business name changes typically require updated articles of incorporation or legal filings. Ownership changes may require operating agreements or corporate resolutions. The SAM.gov system will prompt you for specific documentation based on your update type.

Can I update multiple pieces of information in my CAGE Code at once?

Yes, you can update multiple fields in your CAGE Code simultaneously through a single SAM.gov submission. This approach is often more efficient than making separate updates and reduces the risk of creating temporary inconsistencies in your federal records.

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📞 Call: (888) 618-0617

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