To use the SAM CAGE Code Lookup tool, access SAM.gov without login for basic searches. Enter a business name, CAGE code, or Unique Entity ID in the search field and click search. Results display the entity’s legal name, address, registration status, and valid CAGE code information. For more accurate results, utilize advanced filtering techniques such as exact phrase searches and domain-specific filters. Troubleshooting common issues involves verifying active codes and checking for data entry errors. The following guide explores deeper functionality of this essential government contracting tool.
Step-by-Step Guide to Performing a CAGE Code Search on SAM.gov
Maneuvering the SAM.gov platform allows users to efficiently locate Commercial and Government Entity (CAGE) codes through a streamlined search process.
Users can begin by visiting the SAM.gov status tracker page or accessing the DLA CAGE portal directly, without requiring a login for basic searches.
Federal marketplace compliance requires maintaining accurate registration information to remain competitive for government contracts.
To conduct a search, users should:
- Gather necessary information (Unique Entity ID, business name, or CAGE code)
- Enter the search criteria in the designated field
- Click the search button to initiate the query
- Review search results displaying entity information
- Select the relevant entity to view complete details
The search results will show the entity’s legal name, address, registration status, and assigned CAGE code.
Comprehensive search results display essential entity information including legal name, location details, current status, and unique CAGE identifier.
International entities will display NCAGE codes instead of standard CAGE codes.
CAGE code information remains valid for 365 days from the registration submission date, after which entities must complete re-registration to maintain compliance.
Remember that CAGE codes are assigned during the SAM registration process and are essential for eligibility in federal contracts and grants.
Advanced Filtering Techniques to Refine Your CAGE Code Search Results
After mastering the basic search process, users often need to narrow down extensive search results to find specific CAGE code information. The SAM.gov platform offers sophisticated filtering options that function as “and” operators, greatly enhancing search accuracy by requiring results to meet multiple criteria simultaneously.
To optimize filters effectively, users should:
- Select the “all words” option when searching for complete CAGE code information.
- Apply domain-specific filters relevant to entity registration data.
- Use exact phrase searches for known company names to improve search precision.
- Adjust filters dynamically during the search process to refine results.
Filter optimization becomes particularly important when dealing with common business names or when searching for entities with similar identifiers. The DoD Procurement Toolbox provides supplementary resources to help users navigate complex CAGE code searches. Federal documentation must be gathered and prepared before initiating any CAGE code searches to ensure compliance with registration requirements. Remember that signing in to SAM.gov is required as entity registrations are excluded from search results for users who aren’t logged into the system.
Advanced filtering techniques reduce irrelevant results and minimize the time required to locate valid CAGE code information.
Troubleshooting Common Issues When Using the SAM CAGE Code Lookup Tool
When users encounter roadblocks during the CAGE code lookup process, identifying the underlying causes can quickly restore functionality and produce accurate results.
Common errors often stem from incorrect data entry, such as abbreviated business names, typos, or mismatched addresses that don’t align with official records.
Accurate data entry remains crucial—avoid abbreviations, typos, and address inconsistencies that conflict with official registration details.
For ideal search optimization, users should verify that CAGE codes remain active, as expired or deleted codes won’t return results. Technical issues like browser incompatibility, system maintenance periods, and cache errors frequently impede successful searches.
Organizations sometimes create problems through duplicate registrations or by failing to update changed information. Remember that strict physical address validation requirements implemented by the Defense Logistics Agency can cause matching failures if your address doesn’t meet current criteria.
Always cross-check all entered information against official documentation before searching, and make sure your internet connection remains stable throughout the process to minimize lookup failures. It’s crucial to ensure your SAM registration is renewed annually as inactive registration status can cause your CAGE code to become unavailable in search results. Maintaining entity information accuracy in the SAM system is essential for successful government contract eligibility and compliance.
Frequently Asked Questions
Can CAGE Codes Be Transferred Between Business Entities?
CAGE codes cannot be transferred between business entities due to their non-transferable nature.
When business entity changes occur, such as mergers or acquisitions, the acquired company’s CAGE code is typically canceled, not transferred. The acquiring entity must use its own CAGE code for future transactions.
Any contract obligations being transferred require a formal Novation Agreement or SF30 form.
Companies must update their status in the SAM database within 30 days of any organizational changes.
How Do CAGE Codes Differ From DUNS Numbers?
CAGE codes and DUNS numbers differ in several important ways. CAGE code usage is specific to federal government contracting, particularly defense procurement, and is managed by the Defense Logistics Agency.
In contrast, DUNS number significance extends to broader business identification purposes including credit reporting and grants.
Additional differences include:
- CAGE codes are five alphanumeric characters; DUNS numbers are nine digits
- CAGE codes are government-owned; DUNS numbers are proprietary to Dun & Bradstreet
- CAGE codes identify specific physical locations; DUNS identify organizational entities
Are CAGE Codes Publicly Accessible or Confidential Information?
CAGE codes are publicly accessible information, not confidential data.
Regarding CAGE code accessibility, these identifiers can be freely searched through government databases and public search tools.
CAGE code privacy is minimal, as the codes themselves are designed to be reference points in government procurement processes.
While the codes are public, certain business information associated with companies holding these codes may be protected under privacy laws and regulations.
Can One Entity Have Multiple CAGE Codes?
Yes, a single entity can have multiple CAGE codes. Each CAGE code is assigned to a specific physical location or business unit within an organization.
When a company operates across different locations, each facility requires its own CAGE code for proper identification in federal procurement systems.
CAGE code management becomes more complex with multiple locations, as each code must be maintained separately in SAM.gov.
This location-based approach guarantees accurate tracking of federal contractor facilities.
Do Subsidiary Companies Need Separate CAGE Codes?
Subsidiary companies generally need separate CAGE codes if they operate as distinct legal entities. The CAGE code significance extends to each legally established business unit for proper entity validation in government contracting.
When subsidiaries maintain independent business operations, separate tax identification numbers, or unique physical addresses, individual CAGE codes are typically required.
However, if a subsidiary functions merely as a division without legal separation from the parent company, a separate code may not be necessary.