SAM.gov registrants must protect Controlled Unclassified Information (CUI) through strict access controls and proper disposal procedures. Staff handling entity registration data require annual training and must sign Non-Disclosure Agreements. The system employs role-based permissions following the principle of least privilege, with encrypted data transfers via secure FTP or XML web services. Regular security audits verify compliance with FISMA moderate standards. Following these protocols helps organizations maintain federal contracting eligibility and avoid access termination.
Understanding SAM.gov CUI Protections for Entity Registrants

When entities register with the U.S. Government through SAM.gov, they encounter Controlled Unclassified Information (CUI) that requires specific protection measures. This information, while not classified, demands careful handling according to federal regulations.
CUI safeguarding strategies include limiting access to authorized personnel, properly disposing of information when no longer needed, and guaranteeing compliance with FISMA moderate standards. All individuals who manage entity registration must sign and annually renew Non-Disclosure Agreements to maintain access privileges.
User compliance obligations extend beyond the registration process. Entities must guarantee that staff handling CUI receive proper privacy and security training.
Protecting CUI requires ongoing vigilance through comprehensive staff training in security protocols beyond initial registration requirements.
Additionally, users accept legal responsibilities that continue even after access periods end. GSA may terminate access if requirements aren’t met, highlighting the importance of maintaining rigorous protection protocols.
Regular security audits are essential for SAM entities to maintain robust cybersecurity measures and protect against evolving threats.
Mandatory Security Protocols for SAM Data Access

Accessing SAM data requires adherence to stringent security protocols designed to protect sensitive information throughout the system. Users must complete a formal request process, submit non-disclosure agreements, and accept specific terms and conditions before gaining data access privileges.
All data transfers occur through encrypted connections, ensuring confidentiality during transmission. Authorized users can access information via secure FTP or XML-based web services, with permissions tailored to their specific roles.
The security agreements mandate compliance with thorough safeguards, including physical, technical, and managerial controls. These protocols operate within a structured workflow that includes multiple approval stages, from initial request to final authorization.
Regular security audits verify adherence to these requirements, while a robust incident response plan addresses potential breaches through immediate detection and notification systems.
Federal contracting success depends on maintaining accurate and compliant SAM registration data while following all security protocols.
Role-Based Permission Controls in the SAM Framework

The SAM framework employs a sophisticated role-based permission control system that operates as the foundation of its security architecture. This system aligns permissions with organizational structures, ensuring users receive appropriate access levels without excessive privileges.
The implementation establishes a clear role hierarchy where permissions cascade through defined levels, streamlining access management while enhancing security. Permission allocation follows the principle of least privilege, reducing unauthorized access risks and simplifying compliance management. JWT-based authentication provides secure identity verification when users attempt to access protected endpoints within the system. The new federal reporting protocols simplify compliance tracking while maintaining robust security standards.
Within the SAM framework, API access controls and resource management are secured through authorization controls in templates. Organizations can customize roles to meet specific application requirements while maintaining security standards. The framework demonstrates exceptional flexibility through its ABAC integration capabilities, allowing for more contextual permission decisions when needed.
Regular audits and automated role management tools help address challenges such as role inheritance issues and system complexity, ensuring the permission structure remains effective as organizations evolve.
Frequently Asked Questions
How Often Are SAM.Gov Security Audits Conducted?
The specific security audit frequency for SAM.gov is not explicitly detailed in the provided information.
Security audits are integral to maintaining SAM’s Authority to Operate (ATO) and compliance requirements. The system employs a continuous monitoring program that regularly reviews security controls for effectiveness and addresses vulnerabilities.
This ongoing assessment helps identify security deficiencies and implement corrective actions to maintain compliance with FISMA controls, rather than following a fixed audit schedule.
Can Foreign Entities Access CUI Data in SAM.Gov?
Foreign entities can access CUI data in SAM.gov, but only under specific conditions. Access requires a Federal System Account with “Read Sensitive” permission.
Data protection measures limit foreign access to sensitive information through strict user permission controls. Foreign entities registered with a UEI must comply with U.S. regulations when accessing controlled unclassified information.
The system implements security restrictions on API requests to prevent unauthorized access to sensitive data.
What Happens if API Credentials Are Compromised?
When API credentials are compromised, organizations face multiple risks. Unauthorized users can access sensitive data, manipulate systems, and conduct fraudulent transactions.
Proper credential management includes immediate key rotation and access revocation when breaches occur.
An effective breach response requires monitoring for suspicious activity, evaluating the scope of compromise, and notifying affected parties.
Organizations should implement rate limiting and logging to detect abnormal API usage patterns that indicate credential theft.
Are There Data Recovery Options for Corrupted SAM.Gov Submissions?
When SAM.gov submissions become corrupted, users have limited recovery options. The primary solution involves contacting the SAM.gov help desk to troubleshoot submission integrity issues.
No official automated recovery tools exist for corrupted files. Organizations should implement regular data backup procedures before finalizing submissions, including screenshots and copies of entry forms.
If recovery fails, complete resubmission of the entity or reporting package is typically required.
Prevention strategies include using stable internet connections and supported browsers during the submission process.
How Long Is SAM.Gov Data Retained After Entity Deactivation?
SAM.gov does not publicly specify an exact data retention timeline after entity deactivation.
However, data persists for at least 13 months (395 days), which is when accounts become inactive without login.
After deactivation, information remains accessible to system administrators and help desk personnel for potential reactivation purposes.
The SAM Help Desk maintains exclusive authority for permanent account deactivation, suggesting data retention until this final action occurs.